To those who believe that a professional “DJ’s” job is “cushy” and / or easy, or not aware of what else goes into that 4-6 hours of Performance Time…

People always call, shopping around, wondering, “How much do you charge for four hours?”
Believe me… If it were that easy, one couldn’t stay in business.

THROUGHOUT THE WEEK:

  • Communication with prospects, clients, booking, planning etc (5 min to 1 hour).

  • Personal meetings with clients, prospects (1 hour).

  • Prep time for these meetings; Getting dressed; freshening up my memory, studying details before meeting;
    Drive time to get there (at least
    3 hours “opportunity time”).

  • If prospect accepts, “Congratulations”… Now it’s time to process their booking information (1 hr):
    * Forms completed on-line by client (DJ WebMin)
    * Process Booking Fee(s) and Agreement Form(s).
    * Deposit funds / checks
    * Create and send client copies and receipts
    * Add event info to all calendars (Multi-calendars as a fail-safe to prevent scheduling mishaps)
    * Create and send forms (some weddings can include up to 6 different questionnaires) to client (including personalized labels for client folders and materials)

  • Client planning meetings / Consultations (1 to 4 hours not including prep and drive time).

  • Organize and prepare all details from the planning meeting;
    * Telephone coordination with client and vendors; photographer, Caterer, Hall Manager, etc (
    1.5 hrs)
    * Study / Memorization of announcement details / Name Pronunciations
    (1 hr)

  • Music Editing & Preparation
    * Music research… Track down all music promised (1.5 hrs)
    * Music is edited and pre-arranged to fit the needs and/or requests of the client.
    * Music is edited for ALL audiences.
    * Music is pre-edited to insure flow of party.

  • Sound Preparation; Voice Salutations from client / client relatives and loved ones are collected and prepared for performance integration.

DAY OF EVENT:

  • Load van (1 hour)

  • Shower, dress (1 hour)

  • Travel to event (at least 1 hour)

  • Arrive 2 hours before first guest is expected

  • Up to 6 hours performance time.

  • Client resolution, then break down. (up to 2 hours)

  • Drive home (Again… at least 1 hour)

POST EVENT:

  • Paperwork; Update client database; record client comments and post event details.

  • Send survey(s)

  • Create calendar reminders for Anniversary or Birthday.

  • Implement adjustments from notes; Acquire unavailable requests.

  • Receive survey; Add comments to web site.

EXPENSES: Let’s not forget to take into account Taxes, phone bill, web site hosting…

This article was inspired by Chicago’s Jim Cerone, “The Perfect Host”.

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